Invoice vs receipt
Pair customer, invoice number, and amount.
Accounts receivable
AR teams need to see what cash did not land on an invoice. AuditExport compares the files. It does not send reminders or run collections.
Receipts are rarely one-for-one. Partial payments, unapplied cash, overpayments, missing receipts, and duplicate entries make a simple exact match incomplete. Aging still lives in the subledger. The file work is to explain the unmatched cash.
Sample preview
Fictional customers. Not live AR balances.
| Reference | Counterparty | Amount | Status | Note |
|---|---|---|---|---|
| INV-8801 | Westfield LLC | $8,750.00 | Unpaid | No receipt in the cash file |
| INV-8804 | Oak Street Cafe | $4,200.00 | Partial | Receipt $3,000.00 |
| CASH-551 | Harbor Supplies | $500.00 | Unapplied | No invoice number |
| INV-8790 | Northline Rent | $1,100.00 | Overpayment | Receipt $1,160.00 |
The spreadsheet work this audience already does.
Pair customer, invoice number, and amount.
A receipt below the invoice leaves a remainder.
Receipts without an invoice stay in the queue.
Both sides of a mismatch stay visible.
Open items can be read with invoice dates from the upload. This is not a collections campaign.
Rules you can inspect, including grouped matches when enabled.
The work list is unpaid, partial, unapplied, and duplicate rows.
Save the receipt-file map for the next lock.
Share the open-item list without the working spreadsheet.
Open the product pages that usually sit next to this audience’s work.
Compare customer invoices with receipts and see unpaid, partial, and unapplied cash.
Exact, tolerance, fuzzy, partial, 1:N, N:1, and N:N matching with visible rules.
Work the rows that did not match — status, comments, assignment, and history.
Turn run results into Excel, PDF, and management packs a reviewer can open.
Westfield LLC: INV-8801 unpaid, INV-8804 partial, a $500 receipt with no invoice number. Those three rows go to cash application — in the client’s AR system, not as a reminder AuditExport sends.
AR needs a clean difference list from spreadsheet exports. AuditExport is not a full collections platform. It does not email customers or manage promises-to-pay.
No. It is not a collections platform. It reconciles uploaded invoice and receipt files.
Yes, when 1:N matching is enabled for the run.
Dates from the uploaded file can be shown for review. The AR subledger remains the system of record.
Upload invoices and receipts. Review unpaid and unapplied items.